Coalition Technologies is hiring an Office Assistant for a full-time, 100% remote position. The role covers administrative and entry-level bookkeeping work, client communication, billing, data entry, and internal organizational tasks. The schedule is 40 hours per week, 9:00 am to 6:00 pm PST, supported by time tracking software.
Stack
Responsibilities
- ▹Answering phones and emails
- ▹Entry-level bookkeeping: recording expenses, organizing receipts, and completing transaction records
- ▹Resolving billing issues with clients and internal team members
- ▹Providing account access, usage reports, data analysis, and other ad hoc requests for team members
- ▹Supporting quality assurance checks of internal and client-facing reporting
- ▹Organizing new client contracts, creating invoices, and processing client payments
- ▹Contributing to internal database maintenance and data entry
- ▹Researching, ordering, and distributing company-wide gifts (2-3 times per year)
- ▹Organizing company events, competitions, and special projects throughout the year
- ▹Facilitating company holiday, time off, and schedule variation calendars
Requirements
- ▹Willingness to learn, grow, and collaborate with the team and company
- ▹Excellent verbal and written communication skills
- ▹A high level of discretion, ethics, and trustworthiness
- ▹Availability to work 40 hours per week from 9:00 am to 6:00 pm PST
- ▹A reliable remote work space with a fast computer, quality internet, camera, microphone, and speakers
Nice to have
- ▹Intermediate spreadsheet skills
- ▹Innovative thinking and a willingness to challenge existing methods
- ▹Experience in bookkeeping / financial record keeping
- ▹Experience with Google Sheets or Excel, Quickbooks Online, and G-Suite
Soft skills
Willingness to learn and collaborateExcellent communicationDiscretion and trustworthinessInnovative thinking
What we offer
- ▹One of the most competitive profit-sharing bonus plans in the industry, paying up to 50% of company profits to full-time employees each month
- ▹A highly competitive Paid Time Off plan promoting work-life balance
- ▹Subsidized gym memberships
- ▹Medical, dental, vision, and life insurance packages for US-based team members
- ▹International Health Insurance Reimbursement Program for international team members
- ▹Device upgrade and learning reimbursement programs
- ▹Motivating career development plans with clearly defined goals and rewards
- ▹100% remote work
About the company
Coalition Technologies is devoted to delivering clients the highest quality work while providing its team a fun, thriving, and innovative environment. It has specialized in supporting remote team members for more than a decade and welcomes applications from anywhere in the world.
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